Mile · For accountants & tax professionals
The mileage log you wish every client brought you.
Mileage is the deduction that dies on paperwork. Mile captures each drive as it happens, prices it at the correct year's IRS rate, and exports the log in the shape Schedule C asks for — with the odometer and rate substantiation an examiner expects. And it can email the package to you on a schedule, so January isn't a chase.
The accountant-grade CSV
What a client's export contains
One CSV, one PDF, built from the same report object. The summary blocks come first, so the numbers you transcribe are at the top; the trip-level detail follows for substantiation.
By Purpose summary
Business, medical, charity, personal, and custom purposes with miles, trip counts, and the deduction for each — the Schedule C Part IV and line 9 numbers, already added up.
Rates Used table
Which cents-per-mile rate was applied to each deductible purpose in each tax year (the 2026 business rate is 72.5¢), so a multi-year or split-year export is auditable line by line.
Odometer (Jan 1) substantiation block
Each vehicle’s recorded January 1 odometer reading per year — the anchor an examiner uses to reconcile total miles against the log. Mile reminds the client to record it every New Year.
Per-vehicle Business Use %
Business miles over total miles for each vehicle, net of the client’s commute policy — the figure you need to compare the standard mileage method against actual expenses.
One row per trip
Date · start and end time · from · to · distance · purpose · vehicle · rate · odometer start/end · parking & tolls · deduction · tags · notes. The four §274(d) elements on every line, priced.
Expense and revenue blocks
Parking and tolls (added to the deduction), the separate vehicle-expense ledger for an actual-expense comparison, and gig revenue with a simple profit line for Schedule C.
Want a sample file before you recommend it? Email admin@apponance.com and we'll send a redacted CSV and PDF from demo data.
Scheduled delivery
Reports that arrive without a reminder email
Verified recipients
A client adds your address; you confirm a one-time code. Up to five recipients per account, removable by the client at any time. Nothing is sent to an unverified address.
Monthly to tax-time
Monthly, quarterly, annual, and tax-season packages. The tax-season email carries the full prior year; quarterly ones give you the numbers for estimated-payment planning.
PDF + CSV attached
Each email carries both files and a Schedule C style summary in the body — business, commuting, and other miles plus the standard-mileage deduction — so a quick check needs no download.
Scheduled emails and full-year exports are part of the paid Essentials plan ($39.99/year); the free plan exports the current month's CSV on demand. Every plan is ad-free.
Substantiation
Why the log holds up
- schedule Contemporaneous by construction. Drives are recorded during the trip, not typed in later. Each record stores its capture time and the time zone it was driven in; the tax date never shifts when the client travels or changes phones.
- request_quote The right rate for the right year. The IRS business, medical, and charity rates are built in for 2019 onward and applied by the drive's tax year — a late-filed 2025 return uses 70¢, not 72.5¢. Clients can add employer reimbursement or custom rates alongside.
- commute Commuting treated as personal. The commute adjustment excludes the client's commute legs from business miles, and the headline figures on screen, in the email, and in the CSV are net of it.
- speed Odometer anchors on file. A January reminder asks for each vehicle's year-start reading, and the reading prints in its own block of the export — the reconciliation point for total miles.
- edit_note Specific purposes and client tags. Named places turn coordinates into "Office → 14 Elm St", purposes carry the business reason, and tags group trips by client, job, or project — the detail that makes a log credible rather than a column of addresses.
- lock Nothing unpriced sneaks in. Over-quota drives on the free plan are locked and excluded from every total and export until the client upgrades, so a report never includes miles the client hasn't reviewed.
Recommend Mile to your clients
The six-step client setup
Most mileage disputes trace back to setup, not the app. Send new clients this list; it takes about ten minutes and produces a log you won't have to fix in April.
- 1 Turn on automatic tracking and allow location access “Always” — the app checks its own permissions and warns when capture is degraded.
- 2 Add each vehicle and record its January 1 odometer reading (the app prompts for this every January).
- 3 Name Home, Office, and frequent client sites as places so drives label themselves.
- 4 Set the commute adjustment so home-to-office legs are excluded from business miles automatically.
- 5 Add you under Settings → Email reports → Report recipients, and confirm the verification code you receive.
- 6 Turn on the annual and tax-time report emails so the year-end package arrives without either of you remembering.
Questions preparers ask
FAQ
What format is the export? expand_more
A plain CSV (opens in Excel, Google Sheets, Numbers, or any import tool) and a PDF built from the same report object, so the two never disagree. The CSV is UTF-8 with standard quoting.
Can I receive a client’s reports directly? expand_more
Yes. A client adds up to five additional recipients; each address is confirmed with a one-time code before anything is sent. Monthly, quarterly, annual, and tax-season packages then arrive on schedule with the PDF and CSV attached and a Schedule C style summary in the email body.
Does it support the actual-expense method? expand_more
The export carries per-vehicle business-use percentages and a separate vehicle-expense ledger (fuel, insurance, repairs, with receipt photos) so you can run the comparison. The headline deduction is standard mileage; Mile never mixes the two.
How is commuting handled? expand_more
A commute adjustment excludes a set daily commute distance or the home-to-workplace legs from business miles. Business figures in the app, the email, and the CSV are net of that policy; the gross figure stays visible inside the commute breakdown.
What about a client on the free plan? expand_more
The free plan records 40 automatic drives a month. Drives beyond that are captured but locked, and locked drives are excluded from every report and export until the client upgrades — the export never silently includes unpriced miles. The full-year package and scheduled emails are paid features (Essentials, $39.99/year).
Which countries and units? expand_more
Mile is built for U.S. federal rules: miles, U.S. dollars, and the IRS standard mileage rates for 2019 onward. The tax date of each drive is fixed in the time zone it was driven in, so a client who travels does not see trips move between years.
Is there a referral program? expand_more
No. There are no commissions or per-seat fees. Recommend Mile because the export saves you time; the client pays the same either way.
This page describes the Mile app's exports and delivery features and summarizes U.S. federal recordkeeping rules for context. It is not tax, legal, or accounting advice; confirm current figures on IRS.gov.